Olympia Catering Blog

Tuesday, June 24, 2014

Tips for a Great Company Picnic

The weather is hot, the kids are off from school, and it’s time to get together with co-workers and friends for a fun day in the sun. Here are some tips from the team at Olympia Catering to make sure your event is spectacular!

The Menu

  • Food Delivery vs. On-Site Caterer: Decide if you will have food delivered or if you will hire a caterer to cook on-site. This will likely shape your menu. On-site catering means you can have items like burgers, hot dogs, and chicken fresh off the grill. These same items won’t hold up too long if they are cooked off-site and delivered to your location. If you go the delivery route choose items like sandwiches. Just be sure they are consumed right away or that you have a place to store them out of the heat.
  • Keep the menu simple. Don’t plan for too many options as it will take longer for guests to move though the buffet line and you will have to provide more food than needed. Think about items that are easy to eat and those that won’t require too many utensils.
  • Be sure to keep cold items such as fruits, vegetables, creamy salads, and cheese on ice.
  • Don’t forget your guests with food allergies and special diets – provide vegan burgers, gluten free buns, and label food on the buffet so guests know what they can and can’t eat.
  • Supplement the menu with fun additions: fresh popped popcorn, shaved ice snow cones, cotton candy, or a gelato cart.   

Looking for sample picnic menus? Check out our BBQ Menus for great options!

Have Plenty of Drinks Available

  • Stock tubs and coolers with ice. Lots of Ice!
  • Stick with refreshing drinks like water, lemonade, tea, and sports drinks.
  • Label coolers on the outside so guests don’t have to open each one trying to find the drinks they desire. This will also help keep the ice from melting too quickly.

Add in Some Entertainment!

  • Add in family-friendly entertainment: DJ, face painters, balloon artists, bounce houses, and other inflatables.
  • Schedule team building activities: relay races, softball, or scavenger hunts. Create awards and give prizes for the winning teams.
  • Field games are also very popular for all ages! Have employees bring their cornhole boards, ladder toss, and bocce balls.

Choose a Great Location

  • Be sure there is plenty of parking and that the location is easy to access. Areas with lots of trees and shade are best for summer.
  • Ensure there are a sufficient amount of restrooms and they are stocked with supplies.
  • Make note of any safety precautions like having a lifeguard near water. Keep a first aid kit on hand with all the basic essentials. Also, stock bug spray and sunscreen for guest use.  

Looking for a location for your company picnic? Check out Diehl Farms, a great place in the Tampa Area to host small to large family and corporate events.  

Have any other questions or need to consult with our team to help plan your next picnic? Fill out a request form and we will be in touch with you right away.

Author: LauraWalsh

Categories: Catering AdviceNumber of views: 3183

Tags: Catering BBQs Outdoor Events


2201 N. Howard Ave. Tampa, FL 33607